Can NGO issue Bill / Invoice to Corporate for CSR porject?

If you are implementing CSR project and at the time of releasing instalment, corporate asked you to raise a Bill / Invoice and only after that instalment will be released, can you issue Bill or Invoice as a Non Profit Organisation?

The Corporate Process

Corporate Financial Process do not allow any payments without bill. And thus the person handling finance and accounts in corporate would force Non Profit Organisation to issue invoice or bill in support of release of the first instalment. They do not get it why NGO can not issue bill if they are in receipt of money.

So, What is the Solution?

First thing first, you need to convince the corporate that NGO can not raise the bill for the grant instalment. Secondly, CSR agreement is enough for the supporting document to release the instalment.

However, NGO can issue Claim Statement or Money Receipt Statement or any such kind of documents demanding instalment of CSR but do not issue Bill, Invoice, Credit/debit Note etc..

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